When speaking to clients about our fantastic facilities at Joondalup Resort, I sometimes hear the comments “We have our own CONFERENCE room so we don’t need to have off-site meetings” or “we’re a National company so most of our meetings are just conference calls”. Whilst this can provide obvious cost and time saving benefits, bear in mind that you might not get the most out of that meeting. Our regular clients are regulars for a reason – they understand that their meetings are far more effective and produce better results when held out of their office… and here’s why:
1. Productivity and focus.
When people attend offsite meetings, they’re not distracted and they’re fully engaged. They’re not able to step out for that “other important internal meeting” therefore maximising the potential of the task at hand.
2. Body language & external cues.
Today’s technology makes it easy for us to communicate regularly, quickly, and inexpensively through email and video conferencing. But there’s no substitute for meeting in person when understanding each other is critical. Sitting in the same room together, you pick up on non-verbal cues that can be easily missed over the phone or via video chat. Don’t underestimate the hand gestures, the facial expressions, the body language – especially by the members of the group who don’t have the floor – and other nuances that allow members to better relate to one another.
Team building exercises are an important component of many off-site meetings, and for good reason. There’s incredible value in working together in a different realm. Team Building activities allow team members to see each other in a different light and abilities emerge that may not be apparent in day-to-day in-house meetings. You find out different strengths and weakness than you do sitting at a desk. Plus you’re having a whole lot of fun doing it, your team feels rewarded and everyone leaves feeling motivated and energised.
4. Fuelling your meetings.
Most in-house meeting attendees are lucky if someone brings in a box of store bought muffins and fruit and really lucky if there’s a tray of average sandwiches for lunch.
Cue the sugar high and subsequent post-lunch dip.
Offsite meetings at a quality establishment usually include delicious and fresh food designed to avoid that after lunch slump and maintain energy and focus. If you need your guests’ attention for a full day, nutrition becomes incredibly important. Plus, food is always a talking point at any event – there is no easier way to impress, spoil and reward your guests than with a beautiful lunch, dinner or morning/afternoon tea!
5. Encourage creativity.
Taking meetings off-site to an external conference room is especially important to consider when you’re making strategic decisions, providing employees with career-enhancing training, or want to promote brainstorming. We’ve all attended many meetings in the same conference rooms, time and time again. When this happens, people tend to take the same seat and stare out the same window. In this familiar setting, co-workers can also cling to their place in the group. By moving your meeting to an off-site location, you lift some of these barriers that stifle creativity. Off-site venues also enable employees to break out of their office personality and relate to one another in different ways, which can generate meaningful, creative ideas.
Sold? Ready to run out and book an offsite conference venue for your next meeting? Great! Give me a call to schedule a site inspection to view one or more of our 11 function venues, and then we’ll put together a tailored proposal for you!
Dawn Gleeson, Sales Manager
M: 0448 999 527
E: Click here to email me